Do events sync to my calendar the same way appointments do?
/ Do events sync to my calendar the same way appointments do?

Do events sync to my calendar the same way appointments do?

Quick answer: No. Appointments use automatic calendar syncing to prevent double-booking and write confirmed appointments into your selected calendar. Events are curated and managed inside the vrtual.ly Events Editor, so they do not use automatic calendar syncing by default.

Why appointments use automatic calendar sync:

  • Appointments are client-scheduled. Because clients choose a time to meet with you, vrtual.ly automatically reads your connected calendars to check availability and prevent scheduling conflicts.
  • Appointments are added to your calendar. Once booked, vrtual.ly automatically writes the appointment into your selected calendar so your schedule stays accurate across platforms.

Why events do not use automatic calendar sync:

  • Events are provider-created. Events are designed, scheduled, and refined by youÔÇöso there is no need for vrtual.ly to continuously read calendars to ÔÇ£find a timeÔÇØ the way appointments do.
  • Events evolve during setup. Event schedules, descriptions, and session details often change while you are building the experience. vrtual.ly avoids sending repeated ÔÇ£your event was updatedÔÇØ emails to hosts while you are still curating the event.
  • The Events Editor is the source of truth. Your event schedule and session details are maintained inside the vrtual.ly Events Editor, where you can manage everything end-to-end.

What attendees receive when they book an event:

  • vrtual.ly sends the attendee a confirmation email with key event information and a link back to vrtual.ly to view the complete, up-to-date schedule.
  • Instead of listing every date/time in the email, vrtual.ly routes attendees to a schedule page so they always see the latest versionÔÇöespecially important for multi-day events or events whose sessions may change.
  • From the vrtual.ly experience, attendees can view their schedule and follow the correct join path for each session.

How joining works for event reminders:

  • Reminder emails sent to attendees will include a direct link to the virtual meeting (instead of requiring them to navigate through the console).
  • Providers/hosts typically do not receive reminder emails for events, because hosts manage and join sessions from their vrtual.ly Workspace where their event schedule is already available.

Good to know: This separation keeps appointment scheduling highly automated (availability + calendar writing), while keeping events clean and curated (one authoritative schedule in vrtual.ly that stays current as your event evolves).